Mountain West HERC

The Summer Intern will work within Conference and Event Services (CES) at Carnegie Mellon University. Responsibilities include interacting with event clientele, running errands, office inventory, assisting with administrative functions in support of project and event coordination , and performing word processing and data entry. In the summer months, this position will be responsible for directing/coordinating the work of other student employees and will serve as an on-call resource to the Summer Housing Guest Services Office, including evening hours and weekends. Familiarity with social media platforms such as Instagram and LinkedIn is preferred.

Core responsibilities include:

Event Support:

• Prep: name badges, print signage

• Day of: place signage, assist at registration table, check catering orders

Student Management:

• Review daily tasks and student progress

• Student staff schedules

• Assisting with monthly staff meetings and 1:1's

• Supporting students in day-to-day tasks

• Assist in disciplinary conversations as needed

Office Administrative Tasks:

• Deliveries/errands

• Answering phones and responding to emails

• Producing & updating forms

• Office inventory

• Other duties as assigned

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Available to live on campus from May through August, with housing provided by CES at no cost

• Available to work 30-37 hours per week during the summer, including evenings, weekends, and holidays

• Able to climb stairs, navigate the Pittsburgh campus on foot, and push, pull, or lift approximately 25 pounds

• Available to work all mandatory event and training dates

• Capable of working independently, maintaining strong organizational skills, and communicating in a professional and cordial manner

Qualifications:

• High School Diploma or GED

• Preferred experience in customer service, event planning, supervision/leadership, and data entry

• Must be enrolled and in good disciplinary standing with their university

• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Child Protection Clearances (Act 153)

Additional Information:

• Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.

• Fixed Term: This is a fixed-term position with an estimated start date in June 2026 and will conclude no later than August 9, 2026.

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

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