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Details
Posted: 07-Feb-26
Location: Buffalo, New York
Type: Full-time
Categories:
Administrative/Support
Staff/Administrative
Internal Number: 6831183
Administrative Assistant II
Position Information
Position Title: Administrative Assistant II
Department: Medicine
Posting Link: https://www.ubjobs.buffalo.edu/postings/60520
Job Type: Full-Time
Posting Detail Information
Position Summary
In this role, Administrative Assistant II will be an integral member in the Office of the Chair within the Department of Medicine, collaborating to ensure operational efficiency and effectiveness across all five pillars within the department: clinical, education, research, faculty/staff development, and community engagement. Your responsibilities include:
Employee Life Cycle
Employee Life Cycle
- Standardization and streamline office job posting processes.
- Compile all necessary paperwork and documentation needed for routing and approvals.
- Organizing and facilitating office onboarding and offboarding activities; including the creation of templates, resources, and ensuring timely process
- Assist with ensuring promotions and performance and reviews timelines are disseminated and completed with department leadership.
- Assist with department-wide appointments, re-appointment, and termination processes.
- Prepares and maintains all confidential records and files related to faculty/staff matters.
Data Entering & Tracking
- Initiate ePTFs and collaborate with department staff as it relates to its respective funding sources, data entering and tracking completion of processes.
- Tracking and reporting information from various systems.
- Assists with space and facilities tracking and reporting.
- Compile and prepare reports from multiple sources according to a predetermined reporting schedule
Operational Excellence
- Assist in the standardization of department-wide processes and ensuring timely completion of core tasks.
- Assist in creating and maintaining department-wide standard operating procedures.
- Assist with organizing and facilitating department events and activities.
- Provide cross coverage among other office staff assistant positions.
- Identify and address problems or obstacles in system and procedures related to operational.
- Perform other duties as assigned
Learn more:
- Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
- Being a part of the University at Buffalo community.
As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicants race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
Minimum Qualifications
- A bachelors degree in an appropriate field and up to 2 years related experience.
- Coordination of activity with a wide variety of other administrative units and external agencies requires strong interpersonal skills.
Combination of education and experience may be considered.
Preferred Qualifications
- Minimum of 4 years progressive experience in an office setting.
Physical Demands
Salary Range
$48,000 - $50,000
Special Instructions Summary
Is a background check required for this posting?
No
Contact Information
Contact's Name: Ariel Burden
Contact's Pronouns:
Contact's Title: Staff Assistant
Contact's Email: aeburden@buffalo.edu
Contact's Phone: 716-859-4848
Posting Dates
Posted: 03/27/2026
Deadline for Applicants: Open until filled
Date to be filled:
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The University at Buffalo is a premier, research-intensive public university, and is a New York State flagship university. UB's 30,000 students pursue their academic interests through more than 500 undergraduate, graduate and professional degree programs. UB offers 16 Division I intercollegiate sports that compete at the highest level of competition in the NCAA. Founded in 1846, the University at Buffalo is the largest and most comprehensive university in the State University of New York system (SUNY), and is a member of the Association of American Universities, which is composed of America's leading research universities. UB is consistently recognized as one of the world’s most exceptional, most affordable universities.
Visit our website, https://buffalo.edu, to learn more about the University at Buffalo.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
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